🚀 Post-Image Workstation Preparation & Inventory Staging

This guide outlines the post-imaging standardization and preparation workflow for all end-user devices. The goal is to ensure each workstation is fully identified, visible in remote management, physically labeled, and neatly staged for final deployment. This process minimizes field errors and accelerates rollout.

🔧 Step 1: Workstation Identity & Visibility

Every imaged workstation must be uniquely named, properly labeled, and visible in your monitoring system before it’s considered deployment-ready.

🛰️ 1.1: Confirm NinjaRMM Status

• Verify each device is online and appears in the NinjaRMM dashboard as an individual asset
• Run a basic health check or script push to confirm endpoint communication

💻 1.2: Apply Naming Convention

• Use a consistent role-based hostname format:

  DEPARTMENT-ROLE-XX  (e.g., SALES-WKS-01, ADMIN-01, LAB-03)
  

• Avoid duplicate names and ensure alignment with AD/computer objects if applicable
• Record the assigned name in your asset tracking tool

🏷️ 1.3: Physical Labeling

• Print and apply device labels showing:
  • Assigned hostname
  • Intended user or role (if known)
  • Optional QR/barcode for scanning
• Place labels on a visible surface (e.g., top-left of chassis or monitor bezel)

💡 Use laminated labels or adhesive sleeves for durability and a clean aesthetic.

🗃️ Step 2: Inventory Room Staging

Once labeled and confirmed in RMM, stage the devices for deployment in the inventory room.

📦 Staging Requirements:

• Place each unit in a clean and secure area, organized by department, team, or location
• Sleeve each with a project-specific packing slip or deployment label
• Ensure all cables, peripherals, and accessories are included with their assigned device

🧩 This setup gives field techs easy access to sorted equipment, reduces confusion, and speeds up physical deployment.

✅ Deployment-Ready Checklist

• Device is online and reporting in NinjaRMM
• Hostname follows standard naming convention
• Device is physically labeled and verified
• Asset is placed in inventory room with associated project slip

For project-wide rollouts, this procedure ensures each system is accounted for, documented, and ready for seamless delivery to its final user. Let the deployment begin!